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The Grant Life Cycle provides an overview of the entire proposal submission and administration process. It helps you to understand policies and procedures and walks you through the steps from identifying funding opportunities to applying for and administering grants.

Contact the CFR team member assigned to your school for further assistance.

Explore the ways CFR can assist you throughout the grant life cycle

Identification of Funding
  • Assists faculty in the identification of funding opportunities from multiple sources including:

  • Utilizes various resources to research grant opportunities

    • Faculty are encouraged to familiarize themselves with these resources and use them to identify foundations and corporations with interests most closely aligned with their current research, project, or program.

  • Provides background and context on Tufts’ funding relationship with a particular foundation or corporation

  • Connects faculty with colleagues who have received funding from a foundation or corporation that a faculty member is interested in approaching

  • Connects faculty to corporate or foundation program staff and advises on strategies for relationship building and management

  • Advises faculty in all phases of proposal development, including letters of intent/inquiry, concept papers, and proposal narratives

  • Coordinates visits and events between Tufts and corporations and foundations

Proposal Preparation
  • Assists with developing grant and gift proposals for new initiatives and research collaborations with corporations and foundations in the following ways:

    • Reviews and edits letters of inquiry, works with local administrators to support investigators in preparation of budgets and proposals

    • Provides technical assistance with applications and awards, including compiling institutional information, financial statements, IRS documents, etc.

    • Reviews final submission packages to ensure consistency with guidelines prior to Pre-Award Research Administration approval

    • Processes and records gifts in collaboration with the Development Office

  • Works closely with the Office of Research Administration and Development (RAD) to coordinate, process and approve grant proposals.

    • All applications submitted by Tufts faculty, students, and/or staff must be reviewed and approved by the Pre-Award office prior to submission.

(Only the Central Pre-Award Office is authorized to sign proposals for sponsored projects.)

  • Closely monitors university-wide activity with several major foundations and corporations, where the funder limits the number of proposals, has other stipulations, or may be in sensitive major grant conversations with the university.

    • Principal Investigators are encouraged to contact CFR before submitting a letter of inquiry or proposal.

Award Acceptance
  • Assists with the following:

    • For accepted letters of inquiry (LOIs)

      • Develops and submits full proposal

    • For successful full proposals

      • Coordinates with appropriate university offices for project start-up which includes partnering with Local Research Administrators, Pre-Award and Post-Award offices to facilitate internal paperwork, review grant agreements, and arrange for authorized signature

(Only the Central Pre-Award Office is authorized to accept awards on behalf of the University.)

    • For proposals not accepted, please still contact CFR so that the notification can be recorded and follow up (e.g., obtaining feedback on the proposal) can be conducted, if appropriate.

Award Management/Closeout
  • Assists with the narrative portion of the mid-term reports and can communicate with the sponsor on your behalf during the life of the grant.

  • Assists with the narrative portion of the final performance report at the completion of the grant, the Award Closeout.

(Post-Award manages the financial transactions during the life of a grant or contract, i.e., monthly budget reviewing, progress reporting, time and effort reporting, sponsor invoicing.)