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The Grant Life Cycle provides an overview of the entire proposal submission and administration process. It helps you to understand policies and procedures and walks you through the steps from identifying funding opportunities to applying for and administering grants.

IDENTIFICATION OF FUNDING

The Office of Corporate and Foundation Relations (CFR): Faculty are encouraged to familiarize themselves with these resources and use them to identify foundations and corporations with interests most closely aligned with their current research or program.  CFR can also assist faculty to:
Identify funding opportunities and/or review a list of potential funding sources
Make personal contact with program officers within private sector (Many private funders rely on relationships rather than requests for proposals (RFPs) to channel appropriate projects to their attention. CFR can help strategize the identification, cultivation and development of relationships leading to an invitation to apply.)
Provide the background of Tufts relationships with a foundation or corporation and identify alum who may be of assistance, or other faculty whose proposals have been successful

PROPOSAL PREPARATION

CFR assists with developing grant and gift proposals for new initiatives and research collaborations with corporations and foundations in the following ways:
  • Reviews and edits letters of inquiry, works with local administrators to support investigators in preparation of budgets and proposals
  • Provides technical assistance with applications and awards, including compiling institutional information, financial statements, IRS documents (required attachments)
  • Reviews final submission packages to ensure consistency with guidelines prior to Pre-Award Research Administration approval
  • Processes and records gifts in conjunction with the Development Office
CFR also works closely with the Office of Research Administration and Development (RAD) to coordinate, process and approve grant proposals.
  • All applications submitted by faculty, students, and/or staff at Tufts must be reviewed and approved by the Pre-Award office prior to submission. The Central Pre-Award office is the only entity authorized by Tufts to sign proposals for sponsored projects.
  • CFR closely monitors university-wide activity with several major foundations and corporations, where the funder limits the number of proposals, has other stipulations, or may be in sensitive major grant conversations with the university. Principal investigators must contact the CFR office before submitting a letter of inquiry or proposal.

AWARD ACCEPTANCE

CFR assists with the following:
  • For accepted LOIs
    • Developing and submitting full proposal
  • For successful full proposals
    • Coordinating with appropriate university offices for project start-up which includes partnering with Local Research Administrators, Pre-Award and Post-Award offices to facilitate internal paperwork, review grant agreements, and arrange for authorized signature (Central Pre-Award office is the only entity authorized to accept awards on behalf of the University)
*If denied funding, please still contact CFR so that the notification can be recorded and follow up can be conducted, if appropriate.

AWARD MANAGEMENT/CLOSEOUT

CFR assists with the narrative portion of the mid-term reports and can communicate with the sponsor on your behalf during the life of the grant, if necessary. Post-Award is responsible for managing financial transactions during the life of a grant or contract. These include: Monthly budget reviewing, progress reporting, time and effort reporting and sponsor invoicing.

At the completion of the grant, the Award Closeout begins. CFR assists with the narrative section of the final performance report and Post-Award with the financial section.

CONTACT INFORMATION

Contact the CFR member assigned to your school for assistance.